KODIE
Terms of Service
Privacy Policy
The short version. Kodie runs on your computer. We don't receive your chats, memory, email, calendar, voice, connected-account details or API keys. Kodie sends data only to the services you connect, when you use them. The only things we collect are what you type into our waitlist form and the basic visit logs any website has.
This policy covers the Kodie app and the website at kodiemanagement.com (together, “Kodie”, “we”, “us”).
1. What Kodie keeps on your computer
- Settings, projects, memory, chat history and check history, in Kodie's data folder.
- Passwords, API keys (including an ElevenLabs key), email app passwords, private calendar links and your notification topic, in Windows Credential Manager (encrypted and tied to your Windows login), with only a pointer in Kodie's files.
- Chat history you import from ChatGPT, Claude or Grok, as a compact copy for answering questions about your past work.
- A small log of which AI answered each question (only the date and the AI's name, never the question or the answer), for your weekly recap.
- Your Kodie Pro license key, if you have one. Kodie checks it on your computer; it doesn't contact us to do that.
- Facts Kodie suggests learning about you, which stay suggestions until you approve them. Kodie leaves out things that look like passwords, account numbers, health or money details before suggesting anything.
- Email summaries, cached for about 10 minutes. Kodie reads your inbox in read-only mode, never marks anything as read, and never sends, moves or deletes mail.
2. What leaves your computer, and to whom
Only when you turn a feature on:
- AI providers you connect (such as Anthropic, Google, OpenAI and xAI) receive your messages and the context Kodie adds to them. That context can include your approved memory, check results, your calendar, email summaries and relevant parts of your imported chat history. When you ask the council, the same question goes to each AI you picked. Each provider handles that data under its own terms. Some free tiers, including Google's Gemini free tier, may use it to improve their products and may have people review it. Local models (Ollama) keep everything on your computer.
- “Learn about me” reads only your own words from imported chats. In local mode (the default) that stays on your computer. If you choose a cloud AI for it, those excerpts go to that provider.
- Your email provider (such as Gmail, Outlook, iCloud or Yahoo) is contacted with the app password or Microsoft sign-in you give Kodie. If you choose AI summaries instead of local ones, message senders, subjects and short previews go to the AI you picked.
- Apps and websites you connect receive your login when Kodie signs in to read them.
- Calendar providers are contacted through the private calendar links you provide. Kodie only reads your calendar and never changes it.
- ElevenLabs, only if you choose it as Kodie's voice and add your own ElevenLabs key, receives the text Kodie is about to say, under ElevenLabs' own terms. The built-in voices make speech on your computer.
- Voice commands are turned into text on your computer. Your microphone audio is not sent anywhere. Spoken replies are also made on your computer.
- ntfy.sh, if you turn on push notifications, receives the text of each notification.
- Cloudflare, if you set up phone access, carries traffic between your phone and your computer and handles the sign-in page.
- Downloads. Installing Kodie, or adding optional parts like voices or the free local AI, downloads software from kodiemanagement.com, GitHub, the Python Package Index, ollama.com and the model's host. Like any download, those servers see your IP address.
- Update checks. Every few hours Kodie reads a small file on kodiemanagement.com to see if a new version is out. It's a plain web request: nothing about you is sent. You can turn it off in Settings, You.
- Moving memory between AIs. When you copy your memory into ChatGPT, Claude, Gemini or Grok, or bring theirs into Kodie, you do the pasting yourself. Kodie sends nothing to them for this.
- Feedback. If you send feedback, the form opens on Tally. Before you send it, Kodie shows you exactly what technical details it will attach (version, Windows version, which AIs are connected, recent error lines with keys, emails and your Windows user name removed). You can turn that off.
3. What we collect
- Waitlist. If you join the waitlist, we collect your email address and your answers (such as which AIs you use). The form is run by Tally, which stores it for us. We use it only to send your invite and Kodie news, and to decide what to build next. We don't sell it. You can unsubscribe or ask us to delete it at any time.
- Website. This site is hosted by Cloudflare, which processes basic request data (such as IP address, browser type and pages visited) to deliver and protect the site. If we count visits, we use Cloudflare Web Analytics, which doesn't use cookies or track you across sites.
- Feedback you send. Your message, your email if you give it, and the technical details you saw and agreed to attach. Tally stores it for us. We use it only to fix problems and improve Kodie.
- If you buy Kodie Pro. Payment is handled by Stripe; we never see your card number. We get your email and what you bought, and use them to send and support your license key.
- The app. Nothing else. The Kodie app has no analytics or tracking, and its usage statistics are turned off.
4. Data map
| Data | Kept where | Sent to | When |
|---|---|---|---|
| AI API keys | Windows Credential Manager | That AI provider | Each AI request |
| Chat messages and added context | Kodie data folder | The AI answering (each council member, if you ask the council) | Each message |
| Your approved memory | Kodie data folder | The AI answering, as context | Each message |
| Imported ChatGPT, Claude and Grok history | Kodie data folder | The AI answering, as context | When you ask about past work |
| “Learn about me” excerpts | Kodie data folder | Nowhere in local mode; your chosen AI otherwise | When you run it |
| Email passwords or sign-in | Windows Credential Manager | Your email provider | Each inbox check |
| Email senders, subjects and previews | Memory, cached about 10 minutes | Nowhere with local summaries; your chosen AI otherwise | Each inbox check |
| Logins for connected apps | Windows Credential Manager | That app's website | When Kodie signs in to read it |
| Private calendar links and events | Credential Manager; events in memory only | Calendar provider; the AI answering when you ask about your schedule | Every 10 minutes while connected |
| Text Kodie speaks, with an ElevenLabs voice | Not kept | ElevenLabs, with your key | Each spoken line, if you chose ElevenLabs |
| Microphone audio | Not kept | Nowhere (transcribed on your computer) | Each voice command |
| Notification text | Not kept | ntfy.sh, then your phone | Each alert, if turned on |
| Phone traffic and sign-in email | Not kept | Cloudflare | Each phone visit, if set up |
| Waitlist email and answers | Tally | Us | When you join |
| Website visit data | Cloudflare | Us, as counts only | Each visit |
| Update check | Not kept | kodiemanagement.com (a plain web request) | Every few hours, if turned on |
| Feedback and attached details | Tally | Us | When you send feedback |
| Purchase details (email, plan) | Stripe | Us | When you buy Kodie Pro |
5. How we protect it
Secrets are stored in Windows Credential Manager. Kodie's own screens are reachable only from your computer unless you set up phone access, which puts a sign-in in front of them. The installer checks that the file it downloads matches the one we published. No system is perfectly secure, and your computer's security is up to you.
6. Your choices
- Turn off any connection, or delete memory and imported history, in Kodie's Settings.
- Delete saved secrets in Windows Credential Manager (entries starting with “Kodie”).
- Delete all of Kodie's data by uninstalling it and removing its data folder.
- For data already sent to an AI provider or other service, use that service's own privacy options.
- To see, correct or delete your waitlist details, email us at the address below.
7. Children
Kodie is not meant for anyone under 18, and we don't knowingly collect data from children.
8. Changes
We'll post any update here with a new effective date, and show important changes in Kodie before they take effect.
9. Contact
Privacy questions or requests: cody_c@kodiemanagement.com.